AIOMP Hub

Our own in-house portal, designed at All In One Marketing Pro for managing client work from the first request to the finished result.

Client logos, files and access details lived in email threads and shared drives. Requests turned up by text, by phone and by email, and a few got lost along the way. Nobody could always say who owned a given task, approvals had no single route, and finding out where work stood meant sending yet more follow-up messages. We wanted every workspace, request, task, file and sign-off visible in one place to the people responsible.

Hiring a marketing agency is about results, but also about day-to-day working life: whether someone picks up your request promptly, you know who owns it and you can check progress without sending a nudge. Referral-driven service firms live on that experience. If you run a shop, crew or clinic in the Fraser Valley, you probably have no time to chase status updates, so a clear client view saves you the phone calls.

The problem

• Client files, logos and logins were spread over email threads and shared drives
• Requests came in by text, phone and email, and some were missed
• Nobody was sure who owned a task, and approvals had no single route
• Checking on progress meant chasing people with message after message

What we built

• Each client has their own workspace for tasks, files, messages and progress
• Requests follow a set form and turn directly into tasks that someone owns
• Reusable checklists and work-plan templates, so each service becomes a trackable plan
• A review queue where managers check the work, clients sign off, and then it ships
• Role-based access, so clients see only the items marked for them
• Emails go out automatically at every step

The platform today

• Every request from a client is now assigned to a named person, given a due date and shown with a current status
• Clients can view approved progress and reports without having to ask us for them